Subject:
WebPoint, SignUpToPlay.com, AdvancedEventSystems.com Info
Date Posted: Feb 15, 2008
I wanted to drop you a quick note to clear up any confusion with our
multiple computer systems and their intended purpose:
1. WebPoint (Accessed through the Florida Region website:
www.usavFL.org) - This is the official registration system for USA
Volleyball/Florida Region and all USAV members must register with
this system. This system registers members and conducts background
screening on all adults affiliated with our junior program. This is
also the official system for managing team rosters since
restrictions are built into the system to prevent non-background
screened coaches from being placed on a junior roster. ALL TEAMS are
required to have team rosters in this system!
2. SignUpToPlay.com - This is a secondary event management
system used by private clubs to run their tournaments. Rosters in
this system are not official since they do not cross reference the
information in WebPoint. This system is also being used now to track
results and assist with tournament seeding. ALL TEAMS that want
their tournament results to be considered should enter them in
SignUpToPlay.com within 5 days after competing in a USAV event.
(Please do not enter AAU results in this system!)
3. AdvancedEventSystems.com - This system is only used to
enter National events and is managed by the USA Volleyball national
office. Your team rosters must be entered in this system if you
intend to compete in a national event.
While I know this is a bit cumbersome, we are hopeful that
everything will be rolled into one system in the near future. We are
signed up as a test Region for the event management module in
WebPoint and hope to begin work on that after our National Meetings
in May 2008 in preparation for the 2009 season. Once the event
module is completed then everything will be able to be managed
inside of WebPoint...or at least that is the plan.
We feel your frustration and ask that you please call us at the
Region office if you need additional clarification on any of the
systems listed above.
Subject:
Junior Forum Meeting Agenda
Date Posted: Nov 13, 2007
Below is the
final agenda for the Junior Forum Meeting on Nov 18th in Lakeland.
CLICK HERE
(PDF)
Subject:
D&O Insurance Info
Date Posted: Oct 30, 2007
USA Volleyball has changed
D&O (Directors & Officers) insurance vendors. D&O insurance is
a great idea for non-profits with board members that volunteer their
time and participate in any decisions regarding the club. The
insurance provides a blanket of protection for the board members
while they are serving on behalf of the club. The link to
purchase/renew your D&O insurance is
HERE.
Subject:
Junior Forum Meeting Info
Date Posted: Oct 29, 2007
Meeting
Details
Date: Sunday, Nov 18, 2007
Location: Imperial Swan Hotel & Suites, Lakeland, FL
Address: 4141 South Florida Avenue, Lakeland, FL 33813
Website:
www.imperialswanlakeland.com
Telephone: 863-647-3000
Note: Rooms are available under the "Florida Region" for Saturday
night. Book your room early, space is limited.
Schedule:
8:00a to 9:00a - New Club Director Orientation
8:00a to 9:00a - Ranking Committee Meeting
9:30a to 4:00p - Junior Forum Meeting
9:30a - Welcome & Introductions
9:45a - Commissioner & Executive Director Update
10:00a - Board Reports (Indoor Chair, Outdoor Chair, Official's
Chair)
10:30a - General Session (Present & Discuss Agenda Items)
12:00p - Lunch (Provided By Florida Region)
1:30p - District Breakouts
3:00p - General Session (Voting)
4:00p - Adjourn
IMPORTANT NOTE: The meeting is mandatory for Club Directors. If you
are unable to attend, you must send a knowledgeable representative
since they will vote on various issues that will impact your club
during the upcoming season. Failure to attend will result in a $500
sanction that you will need to pay proir to participating in any
USAV sanctioned events.
We look forward to seeing you in Lakeland!
Subject: Junior Club Tryout Info
Date Posted: Oct 12, 2007
This update is related to Junior Club Tryouts. Please make sure you
sanction your club tryouts with our office or with AAU immediately.
To sanction your tryout with the Florida Region you can visit our
Region website (www.usavFL.org) and click on the Sep 6 link (on the
Home Page) for the Online Event Sanction Form. Reminder...there is
no charge for Junior Club Tryouts and the process is very simple. If
you choose to sanction your event with AAU, please make sure you
have an insurance certificate from AAU Volleyball for the facilities
you plan to use. NOTE: A USAV insurance certificate will only cover
USAV members in an approved USAV facility.
Finally, to clear up a frequently asked question...junior club
tryouts can take place using the following guidelines:
10u-14u ages can tryout anytime
15u-18u ages can tryout starting on Nov 18
Please make sure your coaches
are background screened before they have contact with your players.
Subject: IMPACT Training
Requirements
Date Posted: Oct 9, 2007
ALL coaches must be IMPACT certified (at
a minimum) before they can coach a USAV team. IMPACT coaching
clinics will be offered in each District between Dec 07 & Feb 08.
Check the Education page of the Florida Region website for more
information and to sign up online. IMPACT clinics are FREE for
USAV members.
Subject: Background
Screen Requirements
Date Posted: Oct 5, 2007
ALL adults involved with a junior
program MUST complete a USA Volleyball background screen prior to
any interaction or involvement with junior players. Background
screens are valid for a two year period and cost $16 per person.
The $16 price is a pass through and is not marked up by the Florida
Region. If a member already has a current background screen,
the online registration system will not prompt them to complete this
requirement. If a background screen is required, the system
will place a link to the background screen authorization form on the
member's registration page. This form must be printed, signed,
and faxed to the Region Office (352-742-2479) before the background
screen can be submitted electronically to the background screen
vendor.
Call the Region Office at 352-742-2679
if you have any questions.
Subject: Online
Registration Update
Date Posted: Oct 1, 2007
Early registration will begin today, Oct
1, 2007. Please note that the official membership season
starts on Nov 1, 2007 and ends on Oct 31, 2008...however, we are
encouraging all Club Directors and Club Admins to register prior to
Nov 1st to maintain their Club Administrative rights.
This season we are proud to announce two
new developments for the online registration system:
1. Online signatures - Junior &
Adult players can now sign their waivers online and reduce the
amount of paperwork that is required to become a member of the
Florida Region. Junior players will require a parent or
guardian to also sign before their membership will be processed.
All adults will have to validate their online signature by entering
their driver license number. Please note that your personal
information is safeguarded by USA Volleyball and it is not given out
to anyone.
2. Online payment - Members can
pay for their membership online with either VISA or MasterCard.
You will be prompted during your registration session to select a
payment method. If you choose to pay online, the membership
card will be activated upon the conclusion of your registration
session and the member will be able to print the card prior to
concluding their session.
IMPORTANT NOTE: Junior players
must register themselves along with a parent or legal guardian due
to the legal requirement to waive their rights. Non-family
members (Club Directors, Coaches, Club Admins, etc.) CANNOT register
a junior player since they cannot legally waive a player's rights. |
